It’s becoming increasingly important to keep track of documents, but it can be tricky to handle them in their paper form. Rather than risk losing or misplacing a document, you can scan it onto your iPad or iPhone to store and access it whenever you need it. With Apple devices, you can quickly create digital versions of your documents that eliminate the fuss associated with physical papers. In this blog post, we will provide a step-by-step guide on how to scan documents with your iPad or iPhone, as well as create scans of the highest quality available. Read on to learn how to scan docs on iPhone in no time
Why Scan Documents?
Scanning documents is an effective way to safeguard sensitive information since it eliminates the risk of loss of physical copies. You can use a free document scanner that allows for the quick and secure conversion of paper documents into digital versions. Not only does this process help conserve paper by reducing the need for multiple physical copies, but it also makes document retrieval easier. With over 1.8 billion Apple devices available, their functionality allows you to significantly optimize your workflow. Users can find exactly what they want without having to manually sort through stacks of paperwork. With good execution, scanning documents onto iPads and iPhones can be incredibly useful.
Guide on Scanning Documents
With the introduction of iOS 13, it is now easier than ever to scan paper documents with just your iPhone or iPad. As 49% of smartphone users in the U.S. prefer Apple devices, app developers released many solutions for a variety of tasks. Using native and third-party apps, you can easily get any project done without much difficulty.
Using the Notes Application
Before opening this scanning tool, you should ensure the paper is on a flat surface and its color contrasts with its background for the best quality result. Then, open the Notes app and create a new note. Click the camera icon at the bottom followed by ‘Scan Document’. Hold your device over your paper document until it shows yellow, and it will automatically scan your document for you. You can scan multiple documents in succession or click the Scan button again to start scanning anew. Lastly, use circles in the corners of your paper to adjust scanned documents, and then press ‘Keep Scan’ when you are done.
The Notes app is an incredibly useful document scanner for people who need to get a digitized document. You can quickly crop, filter, rotate, and adjust the scanned images until you are satisfied with the result. If you don’t like the way your scan turned out, you can choose to Retake it and try again. When you’re finished editing your scan, tap Save, and it will appear in the Scanned documents folder in the app. If you want to share your documents with others, hit Share and select whether to include text along with images. For further use of your scans, email them directly or save them to your Files folder.
Using a Third-Party Scanning App
You can also use the Files app. Open it and select one of the two locations provided – On My iPhone or iCloud Drive – to store your scan. Then, you will be able to share it using a link containing the Docs Id and edit it. By tapping the three dots at the top right of your screen, you will be able to initiate scanning. Start by framing your document within the blue square. If it’s well-framed, the app will automatically take care of the rest. Otherwise, just tap the circular button located at the bottom for manual scanning. Alternatively, you can use the PDF Scanner App for iPhone for the same purpose. This scanner app comes with a range of tools that will help you streamline your workflow.
Using the Continuity Feature
This scanning tool is an amazing way to sync your devices. With Continuity, you can scan a document or photo directly from your iPhone or iPad and have it appear instantly on your Mac. It couldn’t be easier; just open the supported application on your Mac, control-click where you want the scanned document to appear, and select ‘Import or Insert from iPhone or iPad’. Then choose ‘Scan Document’, which will open the camera app on your device. Place the document in front of the camera, save the scan, and voila! Your scanned document will appear automatically in whatever application you were using on your Mac at the start. It’s seamless integration like this that makes Apple’s Continuity such a valuable tool.
Tips for Getting the Best Scan
If you want to learn how to scan and convert docs with iPhone and iPad, there are a few important tips and tricks to follow. Firstly, place the document on a flat surface in good lighting for ideal capturing conditions. Secondly, choose an appropriate resolution for scanning—the rule of thumb is 300 dpi. Additionally, be sure that all edges of the document are within the frame of your camera view. Finally, play around with other settings like brightness and contrast as needed. With these steps taken care of, you should have no problem getting a quality scan.
How to Sign Your Scanned Documents
Signing documents, invoices, and receipts can be a tedious task. But with the native scanner built into every iPad and iPhone, it has never been easier. If you want to know how to organize documents and sign them quickly, head over to the Notes app, and go to Share >Markup > Add > Signature to create a digital signature using your finger or Apple Pencil. Then adjust the size of your signature and place it on the scan before tapping Done. After signing your document, you can share or print it. Just tap on it in its location folder then click on the share button located at the bottom left corner of your screen. This will give you various options such as AirDrop, Messages, or Email to send your scan to others quickly and easily. If printing is more convenient for you, you can wirelessly connect your device with any compatible printer. If saving it is what you prefer, save your signed scan to Google Drive, Microsoft One Drive, Dropbox, or iCloud.
Scanning and signing documents with your iOS device has never been easier. With the native scanner app and Continuity feature from Apple, you can quickly scan documents directly from your iPhone or iPad to your Mac. Additionally, by using the Notes app, you can sign scanned documents right on your device before sharing or printing them. With these tools, you can save time and simplify your document-related tasks. So give it a try today!